The following tips should help you write e-mails will be well received every time
Pay attention to punctuation, spelling, grammar and capitals. Shows that we value and thinking about what you wrote rather than an off-the-cuff rushed message in the heat of the moment.
The subject line should be descriptive, especially when we get so many e-mail or, if we want to save emails to a file. It would be very practical to start the subject with "Recipient or group name, then a hyphen, your subject (specific and changed for each email), another hyphen and then the date. For example, Thea-mail tips attached-15Oct05 Make the subject crystal clear.
Use short paragraphs and leave lines between them. This makes reading easier and faster when a lot of business e-mail on a regular basis.
Rearrange all those ">" characters when replying or forwarding. I use a handy tool for this http://www.dsoft.com.tr/stripmail/ I downloaded and I keep it on my desktop.
Check the source of any "news" or "chain" mailings before passing. Here is a good resource for this: http://www.sophos.com/virusinfo/hoaxes/
Avoid sending unsolicited, large attachments. This movie 3MB may be the funniest thing you've seen for a long time, but not automatically send everyone to know. Ask them first if they want to receive it. A great way to send large files is http://www.yousendit.com/
Make sure your PC is protected against viruses. The virus scanner may not protect against spyware and adware. Good quality free tools are: ~ ~ ~ http://free.grisoft.com/doc/2/lng/us/tpl/v5 http://www.lavasoftusa.com/software/adaware/ http://smb . sygate.com / products / ~ spf_standard.htm Remember to set your email service to scan viruses for emails coming in and out.
Use lowercase. When in all capitals is harder to read and be perceived as aggressive.
You do not spam!
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Re-read the message before sending it. Read it from the perspective of the recipient.
Consider first if your message needs "Reply All" treatment, or if you simply "Reply to Sender" only. Always ask permission if you want to spend another contact details forward. If you need to hold another e-mail address hidden when "Cc:" then enter your email address in the "Bcc:" text box.
Limit for "non-related group e-mail, for example, for a week when you use the email group.
Keep emails short ie to a single screen page. When it comes to a problem more complicated to discuss, why not use the phone and talk? In the e-mail to people at work, tell recipients if / when you do / don 't want an answer.
Be aware of when using the 'priority' or 'received request' options (these are under 'Tools' and 'Message' when they open e-mail ready to send). Less use has greater impact when you need it.
It is unclear who is the sender? Use an email signature that has the contacts and change the "From:" option for your emails. As an e-mail signature that I use http://www.addbranding.com/ or you can go to your taskbar Tools, Options, Signatures. To change as indicated in the "From:" box, go to Tools, Accounts, Properties, and change "Your Name" in User Information. It will have no impact account settings, it is safe to do.
